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Office Administrator

  • London, Engeland, Verenigd Koninkrijk


Are you ready to join AVEX?

With 250 colleagues in the Netherlands, Belgium and the United Kingdom, we are one of the fastest growing players in the audio-visual world. Would you like to grow together with us? For our London based team, we would like to get in touch with candidates for the position of:

Office Administrator

The Office Administrator is based in the AVEX London office.

The Office Administrator is responsible for assisting Finance and Management with the smooth operation of day-to-day activities within the office and providing administrative support to the wider team. You will also maintain supplies, general office tidiness, office equipment and assist the
Operations Manager with administration tasks. You will be the first point of contact for the office and set a high standard of professionalism for a great first impression.

Job-related obligations:

- Attending regular meetings in accordance with the AVEX consultation structure.
- A representative and well-groomed appearance.
- Maximum quality is pursued through personal contributions and a critical attitude.
- Participation in relevant courses offered by AVEX.
- Working in accordance with the standards and values applied by AVEX, such as CIPP.
- Abiding by and actively promoting the prevailing procedures and working methods.


- Answering the main office phone calls, take messages, and direct inquiries to the appropriate person
- Greeting and welcoming visitors, clients, and employees with a friendly and professional demeanour
- Secretarial support such diary management, correspondence, reporting, archiving, scheduling, and preparing visits, appointments, meetings and conferences 
- Other general administrative duties (for a named account), stationary orders, expenses preparation for submittal to Finance.
- Purchase of office supplies and project requirements as directed
- Managing supplier incoming invoices supporting the Finance team with any queries.
- Liaising with Clients for payments and invoice queries, updating the in-house portal with latest information.
- Booking (business) travel/accommodation for colleagues
- Managing the subcontracting bookings and hours administration
- Maintaining the CRM and AX internal systems

Required knowledge and skills:

- Completed higher professional or university education

- Administration experience or similar.

- At least One (1) year of work experience in a similar role in a prominent national or international setting in the profit sector.

- A good knowledge of MS Office 365

- An excellent command of English, both verbally and in writing.

- Excellent communication skills, both verbally and in writing.

Required behavioural traits:

- Quality/detail oriented - Good verbal and written communication

- Disciplined - Proactive in nature, showing initiative

- Accuracy - Customer focus

- Decisiveness - Patience

- Perseverance - Teamwork

What we offer
AVEX offers you a varied and challenging job in an exciting industry that uses the most modern technologies. There is an open and positive 'can do' atmosphere within our family business. Enjoying your work is the basis for good results. We put the customer first and think proactively.

In addition to a modern working environment, we offer;

  • A competitive salary in the range of £25,000 - £30,000
  • A hybrid role, working two days at home and three days in the office (Tuesday, Wednesday and Thursday)
  • A laptop and telephone

In addition to these practical benefits, we have our own AVEX Academy that facilitates you in following training courses in the required knowledge areas and products to support your personal development and career! You will work in an enthusiastic team in which cooperation and job satisfaction are paramount and there is room for your own input and vision.

About AVEX

AVEX is a progressive family business with headquarters in Breukelen (NL) and branches in Zwolle, Utrecht, The Hague, Brussels and London. We have been supplying our customers with innovative audio-visual IT solutions for project design and maintenance for more than 35 years. But there is more! We also offer all audio-visual event support at events, both nationally and internationally. Many “Top 100” companies are provided with the best creative solutions by our 250 colleagues.


Are you interested in this position? Please leave your details via the application form before the closing date of the 18th of July. Do you have questions you would like to discuss first? Please contact Tim de Vries (recruitment) on +316 519 37 357.

  • London, Engeland, Verenigd Koninkrijk